Setup
To setup the DataLink, click on Contacts-> Setup Contact Manager menu selection. Highlight (if not already highlighted) ACT! and click on the [DataLink Setup] button on the window.
The DataLink Setup window will open. If you have not created a DataLink yet, the field will be blank:
Create, Edit, Delete DataLinks
The three icons on the top left of the window will allow you to create (
), edit (
), and delete (
) DataLinks.
Creating a new DataLink
In the following example we are going to walk through how to push the Document Name from QuoteWerks and have it populate an opportunity field in ACT!. You can push a variety of fields through the DataLink mapping window. However, you will need to create a new DataLink for each field you would like to populate in the ACT! Opportunity.
Step 1: Click on the create () button.
Step 2: On the next window (DataLink Mapping), change the first drop-down menu to CRMOppHeader_CreateUpdate to choose to push a DocumentHeader field from QuoteWerks to the ACT! Opportunity or choose CRMOppItem_CreateUpdate to push a DocumentItem field into the ACT! Opportunity. For our example we are going to choose the CRMOppHeader_CreateUpdate option.
Step 3: Under the External System ID field, change the drop down to ACT!.
Step 4: On the next field of Assign Field Mapping click on the radial button for Write out to External System.
Step 5: The drop down for QuoteWerks Field as Source will list the fields available from QuoteWerks. Select the QuoteWerks field you would like to push to ACT!.
Step 6: Once your QuoteWerks Field as Source is selected, choose the ACT! field that you would like the data from QuoteWerks to populate in the External System Field as Destination.
Step 7: Click [Ok] to complete the DataLink Mapping.
Editing an existing DataLink
To edit an existing DataLink, highlight the link and click on the edit () button. This will open the DataLink Mapping window and allow you to change any of the fields previously set for that DataLink.
Deleting an existing DataLink
To delete an existing DataLink, highlight the link and click on the delete () button. This will remove that specific DataLink from your system. Please note, this cannot be undone.
Disabling a DataLink
Disabling a DataLink will let users disable the DataLink from working without having to remove the link. This is very useful if you need to stop a DataLink from working for a period of time, but do not want to remove it from the DataLink list.
To disable a DataLink, highlight the DataLink and click on the checkbox for Disable DataLink. Uncheck it to re-enable the DataLink.